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Author Final Manuscript Instructions

The Conference Proceedings will be included in the IEEE Interactive Electronic Library (IEL) as part of IEEE Xplore. All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in the IEEE IEL and IEEE Xplore, per IEEE policy.

IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore.

Prepare the final version of the manuscript using the paper templates linked below.

Paper Templates

REMEMBER: the final version of a paper in the format given above CANNOT EXCEED 6 PAGES. NO EXCEPTION IS ALLOWED.

Author Registration

Online Registration is now open- You MUST register before uploading your final paper. Papers will be included in the proceedings only if at least one author has registered and paid the registration fee by March 15, 2015. One full IEEE member or non-member registration (student registrations do not apply for this) covers only one (1) paper. To guarantee inclusion in the proceedings of more than one (1) paper, the author must pay a USD $50 surcharge for each paper in excess. If you need to register by bank transfer, please complete this registration form and send it to Cynda Covert, CIVEMSA 2015 Manager.


Final Manuscript Production

An electronic version of the final manuscript must be generated for the conference proceedings. From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF express web tool. PDF files generated by means of other tools are not acceptable.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

  1. Create your IEEE PDF eXpress account at:
  2. Use Conference ID: 34995x
  3. The first time you access the system, please follow the link to New user. Please note that, in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:
  4. Upload the source file (containing your paper) for conversion.
  5. Receive by e-mail the IEEE Xplore-compatible PDF of your paper.
  6. Once you receive your Xplore compatible PDF, log in at
  7. Fill in and sign the IEEE Copyright Transfer form.
  8. Please note that the IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, click on the 'My Papers' tab and then click on the copyright icon under the copyright column (second column from the right). Authors who are not authorized to sign a copyright transfer form, should download the paper version of a copyright transfer form, fill it in, and ask an authorized person to sign it. Then, send the completed form to the CIVEMSA 2015 Manager by fax: +1 (352) 872 5545.

Upload your paper to EDAS

Click the My Papers tab. Click the upload icon (third column from the right) and a dialog box will open that will enable you to select and upload your paper via the web or via FTP.

Prepare the presenter's biography form

Please declare who will be presenting the paper at the conference on EDAS. To do this, click the 'My Papers' tab, click on your paper title, and then click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Presenters must fill out a short bio (50 word max) on EDAS by going to the ‘My Profile’ tab and filling in the information in the ‘Brief bio’ field. Information in this form will be used by the session chairperson to introduce the presenter.

*The electronic version of the final manuscript, the presenter's biography form, and the copyright form must be submitted through EDAS by March 15, 2015.

*The maximum length for final papers is 6 pages without exceptions.
**Accepted Papers will be included in the IEEE Xplore digital library and indexed by EI/Compendex.


If authors wish to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. More information from IEEE can be found here.

Draft Paper Submission: January 15, 2015
Acceptance Notification: February 15, 2015
Final Manuscript Submission and Author Registration: March 15, 2015

Problems in preparing and submitting your draft manuscript? Further Information?

Contact the CIVEMSA 2015 Administrator:
Cynda Covert
Conference Catalysts, LLC